Joining Kit Checklist for New Employees: Make the First Day Memorable

Starting a new job is both exciting and hard. The first day of an employee is the perfect opportunity for a company to make a lasting impression on the employee. This is when a thoughtfully prepared joining kit comes in. It's not just a folder of forms; in fact, it's a friendly welcome, an indication of the company's professionalism, and a visible sign that they have gone to some length to create a decent environment where people work happily. And when it’s beautifully packaged, it speaks volumes.
If you are looking to create a memorable onboarding experience then this joining kit checklist is a good place to start

What Is a Joining Kit?

It is a selection of documents, tools, and gifts that you give your new employees on their first day. Joining kits are intended to mark both the beginning of their new journey as well as its continuation. New employees should see something of a company's culture and values in the joining kit . No matter if you are onboarding remote hires or welcoming new team members in person, a well-organized joining kit can create an instant connection.

What should be included in a Joining Kit?

1. A Personal Welcome Letter

This small act can have a huge effect. A handwritten note or printed letterThis small act can have a huge effect. A handwritten or printed letter that bears the signature of the team leader or founder immediately moves that company from being just an institution to something personal.. It says to the new hire: “You’re not just another employee—you’re already part of something.” It's a great opportunity to express excitement, share the company’s vision, or offer a tip for Day One.

2. Company Handbook & Key Policies

Forget the big, complex manuals. Aim for a clear, simple handbook that covers company values, code of conduct, leave policy, and other important information such as dress codes. This sets up expectations but doesn't overwhelm the new hire. Bonus points if it's tabbed for quick reference.

3. ID Card, Access Badge or Credentials

Make the logistics simple. Whether it’s an ID card or a building access pass, include everything that will help them feel organized on Day One. Presentation is of utmost importance here— a card slotted neatly in a custom holder gives a polished first impression.

4. Work Tools & Stationery

Include tools that go beyond pens and notepads. Depending on the employer’s role, this could include branded tech accessories, mouse mats, USB drives, or cable organisers. These functional and on-brand tools subtly reinforce professionalism and attention to detail.

5. Pre-arranged HR & Bank Documents

Save your new employers some trouble. Pre-include the needed HR paperwork: bank forms, tax declarations, ID verification checklists, etc. Put it in clearly labeled files or envelopes, and consider adding a quick how-to note for easy reference. This shows the company respects the employee’s time and avoids unnecessary confusion.

6. Branded Souvenirs or Welcome Gifts

A thoughtfully chosen gift can greatly improve someone’s sense of belonging. A slim, glossy booklet for the company, a mug which you can carry anywhere, a super-strong tote bag, or even a finely picked pencil cup—all of these items contribute to create a more personal joining kit. This is not about merchandise; it's about giving something useful, meaningful, and representing your enterprise at the same time.When done thoughtfully, these keepsakes become little reminders of a person’s place in the team.

6. Branded Souvenirs or Welcome Gifts

There’s so much to take in at a new job. A simple one-page outline listing upcoming meetings, lunch schedules, and other details offers new hires sense of certainty and relieves anxiety. Moreover, it shows you’ve put some thought in to their onboarding process—not just their duties.

Why the First Impression Matters

It sets the standard for all that follows when your employees enter the workplace on the first day. In addition to providing necessities, a well thought out onboarding kit is a chance for your new hires to get to know and understand your brand's brand values even before they have made contact with you.
And the way you package it—well you might be surprised just how much difference that makes! An immaculate, custom box with no scrapes or smudges, but instead graced with your logo and brand colors- these small details speak volumes about how this company conducts its business.
At PacMyProduct, we help brands bring their onboarding experience to life. If you are ready for the moment when your welcome packs turn into a gift people will remember and cherish forever, then we can't wait to help!